Never miss a renewal
Automatic 30 and 7-day alerts ensure your team never drops the ball again.
Contract management for HVAC companies
Never lose another maintenance agreement.
Track every contract, automate renewal reminders, and see your recurring revenue — all in one place.
First month free · No credit card · Cancel anytime
Why we built this
HVAC contracts fall through the cracks. Every single year.
The spreadsheet problem
In nearly every conversation we have, maintenance agreements live in a spreadsheet. Someone's always working from a stale copy. Renewals expire quietly. Revenue disappears without anyone noticing.
The reminder gap
No spreadsheet emails your team 30 days before a contract expires. No spreadsheet knows which technician is scheduled for that unit. The follow-up call never happens.
Why we're different
Renewra is purpose-built for one job: make sure no maintenance agreement ever expires without your team knowing about it. That's it. Nothing to migrate, no new workflow for your techs, no software to rip out and replace.
We're in early access — onboarding our first HVAC companies personally. The first month is free, no credit card required. If it doesn't save you money, you walk away with nothing lost.
Open live demoThe platform core
What does maintenance agreement software actually need to do?
Six things: hold the contract, know when it expires, tell someone in time, show the revenue it represents, find the customer attached to it, and hand the data back when you ask for it. That is the whole product.
Complete contract visibility
Track every agreement from signature to renewal with a full digital audit trail.
Unified field operations
Sync maintenance visits directly with technician schedules and unit service history.
Revenue intelligence
Forecast recurring revenue and identify at-risk contracts before they vanish.
Centralized data
Find anyone instantly with unified contact and contract histories in one place.
Professional exports
One-click CSVs compatible with Excel, Google Sheets, and QuickBooks.
How it works
How long does it take to set up Renewra?
There's no implementation project, no consultant, and no weeks of configuration to sit through. Setup is three steps, you can do all three yourself, and after that the renewal math runs on its own.
- 01
Import your customer base
Add existing customers and contracts through a clean form or contact your account manager for a white-glove data migration. No CSV wrestling required.
- 02
Configure your service plans
Define your Basic, Standard, and Premium tiers once. Set pricing, assign contracts, and let the system compute status and renewal windows automatically.
- 03
Operate with confidence
Renewal reminders fire automatically. Your dashboard shows exactly which contracts need attention today. Your team stops asking — and starts knowing.
Exports to the tools your team already uses
- QuickBooks
- Google Sheets
- Excel
To be precise about what that means: Renewra exports your contracts and customers as CSV and PDF, in a shape that opens cleanly in QuickBooks, Excel, and Google Sheets. It is a one-click download, not a live two-way sync. A direct QuickBooks connection is on the roadmap for Q3 2026 and isn't built yet, so if a real-time accounting sync is what you need today, Renewra won't give it to you.
Pricing
How much does HVAC maintenance agreement software cost?
Renewra costs $49 per month, flat. The first month is free and no credit card is required to start. That one price covers your whole company — every office manager, every dispatcher, every technician — because we don't charge per seat. There are no setup fees and no annual contract to sign.
Early access offer — your first month is completely free. No credit card required to start.
Founding plan
$49/mo
Everything you need to track maintenance agreements and never miss a renewal. One plan, no tiers.
- Unlimited contracts & customers
- Automated 30-day + 7-day renewal alerts
- Email & SMS reminders
- Daily renewal digest for your team
- One-click contract renewal
- Customer portal with magic-link access
- PDF & CSV export
- Bring your own email & SMS — no per-message markup
- Priority email support
The $49 covers unlimited contracts and customers, automated 30-day and 7-day renewal alerts, email and SMS reminders, a daily renewal digest, the customer portal, and PDF and CSV export. There is no minimum term and no per-seat upgrade waiting for you once the contract count grows. Sign up during early access and you lock in 30% off that price for as long as you stay. If Renewra stops earning its keep, cancel and take your data with you — we would rather you left with a clean export than stayed out of inertia.
First month free · No credit card · Founding members lock in 30% off forever
Renewra vs. spreadsheets vs. full field-service suites
Renewra is deliberately narrower than a field-service suite and deliberately louder than a spreadsheet. These are the places where the three genuinely differ.
| Capability | Renewra | A tracking spreadsheet | Full field-service suiteServiceTitan, Housecall Pro, Jobber |
|---|---|---|---|
| Renewal alerting | Automatic 30-day and 7-day alerts by email and SMS, plus a daily digest of what needs attention. | None. Someone has to remember to look, and to look at the current copy. | Varies. Built around today's jobs, so expiring agreements are rarely the default view. |
| Setup time | Under an hour for most books. We import your existing agreements during early access rather than handing you a template. | Already done — until the person who built it leaves. | Weeks. Implementation is a project with a kickoff call. |
| Pricing model | $49/month flat. Same price for a 3-person office and a 30-person one. | Free, minus the renewals it quietly loses. | Per technician, per month. Scales with headcount. |
| Migration effort | Send the spreadsheet. We load it. | n/a | A 90-day project nobody wants, touching dispatch, invoicing and payroll at once. |
| What it replaces | Nothing. It sits alongside whatever you already run. | n/a | Your entire field-service stack. That is the point, and the cost. |
Common questions
You might be thinking...
Honest answers. No sales spin.
“We already use ServiceTitan / Housecall Pro / Jobber.”
Then keep using it. Renewra isn't a replacement, and switching field-service suites is a 90-day project nobody wants. The gap we fill is the follow-up: knowing which agreement expires next month and making sure someone actually calls. If your current tool already does that reliably, you don't need us. If renewals still slip through, that's the only thing we do — and we'll load your existing agreement list ourselves, so setup costs you nothing.
“Can my office manager actually use this?”
The whole thing is built for people who don't want new software. Open the live demo right now — no signup, no tutorial, nothing to install. If you can read a spreadsheet you can read the dashboard. And if something in there isn't obvious, tell us and we'll change the product rather than write a help article about it.
“We have 200+ contracts in Excel. Migration sounds painful.”
During early access we do the migration with you. You send us the spreadsheet, we get it in. No CSV wrestling, no data loss. It's part of the free first month.
“Is this a new product? How do I know it's reliable?”
Yes, it's new — and we're being upfront about that. That's why the first month is completely free, with no payment required. You get to validate it works for your business before spending a dollar.
“What happens after the first free month?”
You'll hear from us before the trial ends. Paid plans start at $49/mo. Founding members who sign up during early access lock in a 30% discount permanently — that offer ends once we exit early access.
“Do you integrate with QuickBooks?”
CSV export compatible with QuickBooks, Excel, and Google Sheets is built in today. A direct QuickBooks sync is on the roadmap for Q3 2026. Early access members shape what we build next.
Still have a question?
We're in early access — you're talking directly to the founder, not a support bot.
Send us a messageYour first month is free. No card. No catch.
Explore the full platform in our live demo first — no account needed. When you're ready, sign up and we'll onboard you personally. Founding members lock in 30% off for life.
First month free · No credit card · We onboard you personally